Legal Conveyancing Assistant

  • Job Reference: 51991035-2
  • Date Posted: 14 January 2018
  • Recruiter: Anonymous
  • Location: Thirsk, Yorkshire
  • Salary: On Application
  • Sector: Legal
  • Job Type: Permanent

Job Description

Our client is looking a legal assistant with experience in conveyancing to provide and efficient support function at their Thirsk office.

Responsibilities of the role;

DUTIES

1 Technical
General
• Open files - Make initial calls to clients prior to file opening to obtain any missing information required to open files/explain communications procedure (who to contact etc)
• Process questionnaires from clients - enter data onto system and contact clients for any missing information
• Deal with payment in of disbursement
• Deal with ID checks in accordance with AML procedure and policy
• Ensure that requests for wills or surveyor recommendations are brought to the attention of the Fee Earners
Purchases
• Carry out initial searches and download results
• Deal with all post exchange formalities
• Prepare files for completion (prepare straightforward TR1's, reply to requisitions, prepare and submit Certificate on Title, prepare draft financial statements prepare chits for signature,
• Deal with completion formalities
• Complete post completion registration or prepare file to pass to post completions assistant
Sales
• Prepare contract pack
• Write to lender for initial redemption figure
• Send out contracts to clients for signature prior to exchange
• Deal with all post exchange formalities
• Prepare files for completion (submit TR1 to client for signature, raise requisitions, obtain final redemption figure, prepare draft financial statements, prepare chits for signature)
• Deal with completion formalities
• Prepare file for closure as soon as possible after completion

2 IT
To make the most effective use of the:-
• OMS,and Voicemail systems
• Email system
• Internet and Intranet.
• To use the Outlook calendar and Case Management for effective diary management

3 General
• To be on rota for covering reception at lunchtime and absences.
• To make appropriate recommendations for service improvement.
• To attend department at meetings, as required.
• To undertake any other appropriate duties as may be required.
• To co-operate with and take part in the Company's performance management policy
• To ensure compliance with the Company's policies
• To demonstrate support for the Company's Vision and Values.
• To attend training/refresher courses as required by the Department Head